Proposing a Special Session to the AGU Surface Water Committee

Special Sessions Are The Heart Of The AGU National Meetings. We Strongly Encourage You To Become Involved In Proposing And Organizing Special Sessions!

There are several steps involved in proposing and then producing a Special Session in Surface Water Hydrology at an AGU Spring or Fall Meeting:

1. You will define a specific subject area that, in your opinion, will be of interest to your colleagues.

2. You will identify 2 convenors (this is normally yourself and one other colleague) who will be responsible for the session title, abstract, communications with the Surface Water Committee / the Meeting Program Chair, and solicitation of participants.

3. You will submit a title and abstract (100 words or less), as well as some explanatory notes, to the Surface Water Technical Committee through its chair (currently: Scott Mackay ).
{Note that if your topic is outside the realm of surface water, you should submit your idea to the appropriate technical committee: See the Hydrology Section web site for committee chairs and contact addresses}.

4. The Technical Committee will review and provide feedback to you regarding the proposed session, including ideas to make the session description better defined and of interest to the appropriate group of colleagues you wish to target. The idea is to ensure timely, meaningful, and well attended sessions. The committee considers the topic, other sessions proposed or recently held, and the inclusiveness of the abstract.

5. During this review, you will interact with the Committee to clarify, edit, and focus the session abstract. The surface water technical committee then makes a recommendation to the AGU meeting committee as to which technical sessions should be held during which AGU meeting.

6. Once your session is approved, you will need to identify invited speakers (typically 1-2 per half-day session). An invited speaker may receive an extra 5 minutes in an oral session (speak to the program chair about the possibility of scheduling this extra time), but no other amenities are provided and should not be implied when inviting these speakers (no travel funds, honorarium, etc.)

7. You will need to actively solicit papers and/or posters from potential contributors.

8. You will need to interact with the chair of the hydrology meeting to ensure that all information is provided prior to deadlines and that scheduling conflicts are resolved.

9. You will need to identify session chairs (2) for each half-day section of your special session.

10. You will need to identify colleagues to review student presentations for possible recognition through student awards.


Last edited April 1, 2001